Privacy Policy

Effective Date: 26^th July 2025

At Roe Green and Beesley Green Community Association, we are committed to protecting your privacy. This policy explains how we collect, use, store, and protect personal data, in accordance with the UK GDPR and Data Protection Act 2018.

Who We Are

Roe Green and Beesley Green Community Association is a voluntary, non-profit group that supports and serves the local community. We collect personal data to manage memberships, community events and activities such as the 500 Club prize draw.

What Personal Data We Collect

We may collect the following:

Full name
Email address
Postal address (if needed)
Telephone number (if needed)
Bank details (only when required e.g. to make prize payments)

How We Use Your Data

We use your personal data for the following purposes:

To manage your membership
To contact you about association activities and events
To administer the 500 Club draw and send prize payments
To meet legal or regulatory obligations

Legal Basis for Processing

We process your data under the following lawful bases:

Consent: When you opt in to receive communications. You can withdraw your consent at any time, to do so please contact us on info@rgbgca.org.uk
Contractual necessity: For processing prize payments or fulfilling services to members.
Legitimate interests: To manage our community activities effectively.

Sharing Your Data

We do not share your personal data with third parties except:

When legally required (e.g., for audits or HMRC if applicable)
With banks for the sole purpose of processing payments (e.g., 500 Club prizes)

We do not sell or trade your information.

How We Store Your Data

Your data is securely stored:

In digital files on password-protected devices
In limited access systems managed by committee members
Bank details are deleted after payment

We retain data only as long as necessary for the above purposes, and you can request deletion at any time.

Your Rights Under GDPR

You have the right to:

Be informed about how we collect and use your personal data, which is the purpose of this privacy policy.
Access and receive a copy of the personal data we hold about you
Correct inaccuracies in the personal data we hold about you
Request deletion of your personal data (also known as the “right to be forgotten”)
Restrict the processing of your personal data in certain cirumstances
Object to the processing of your personal data in certain situations
Lodge a complaint with the Information Commissioner’s Office (ICO) if you are unhappy with how we have handled your personal data

To exercise any of your rights, please contact:
Email: info@rgbgca.org.uk

Changes to This Policy

We may update this policy occasionally and will notify you if changes are significant.

Contact Us

If you have any questions, please get in touch at:
Email: info@rgbgca.org.uk

Privacy Policy

Who We Are

What Personal Data We Collect

How We Use Your Data

Legal Basis for Processing

Sharing Your Data

How We Store Your Data

Your Rights Under GDPR

Changes to This Policy

Contact Us

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